Staff Induction – Administrative

Staff Induction – Administrative Staff

Step 1 of 31 – Welcome

Fox Group – Staff Induction

Section 1

Employee Name(Required)

Branch Name(Required)

Induction Performed by(Required)

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Job Title

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Start Date

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Rate of Pay

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Contracted Days

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Contract Type

Introduction

Introduction to Fox

Mark all the items you have covered off with the new employee.

Company Background

Company Structure

Expectation of the Role

Hours of Work

Holidays

Sickness and Absence

Site Familiarisation

Toilets, Staff Room, Refreshment Facilities, Clock Room, Notice Boards

First Aid and location of First Aid Kits and First Aiders

Fire Procedures/Exits, Notices and Fire Marshalls

Hazard and Accident reporting

Facilities/Equipment

Office, Warehouse and Yard Area

New Starter Form

Personal Details

Employee Name(Required)

Date of Birth(Required)

DD slash MM slash YYYY

Mobile Phone(Required)

Email(Required)

Address(Required)

just start typing the address…

Street Address Address Line 2 City ZIP / Postal Code

Country of Birth(Required)

How long have you been resident in the UK(Required)

National Insurance Number(Required)

New Starter Form

Employment Details

Job Title

Start Date

Contract Type

Contracted Days

Rate of Pay (per day)

Do you have a copy of your P45?

P45(Required)

upload a copy of your P45 from your previous employment

Drop files here or

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 50 MB.

If you do not have a current P45 from your previous employment, please complete the form found on the GOV.UK website by following this link: HMRC Starter Checklist. Once complete, print a copy to file and upload it below.

P46(Required)

upload a copy of the P46

Drop files here or

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 50 MB.

New Starter Form

Bank Details

Name of Bank / Building Society(Required)

Account Name(Required)

Sort Code(Required)

Account Number(Required)

Bank Address

just start typing the address…

Street Address Address Line 2 City ZIP / Postal Code

New Starter Form

Emergency Contacts

Enter at least one emergency contact, two is preferable.(Required)

Name

Contact Number

Relationship

Right to work in the UK

Section 1: Employee’s right to work in the UK

Part of the induction process is to establish the new employee’s right to work in the UK. All employees must prove that they are entitled by providing evidence of at least one of the following: (please mark which document(s) have been provided)

Right to work evidence options

Birth certificate (showing UK born)

UK passport

National Insurance Number

Certificate of registration as a naturalised citizen

Biometric residence permit or immigration status documentation

If in doubt visit https://www.gov.uk/legal-right-work-uk

Driver Declaration

How long have you regularly been driving vehicles in the UK and Ireland(Required)

Driving Licence Number(Required)

UK Driving Test Pass Date: Car

Day

Month

Year

UK Driving Test Pass Date: HGV

Day

Month

Year

Upload Licence(s)

Drop files here or

Accepted file types: jpg, png, pdf, Max. file size: 50 MB.

We will need to see copies. If you cannot upload them now, please email a copy to contracts@fox-moving.com with a subject of “Licence” followed by your name.

Convictions

Give details of any conviction or pending prosecution in connection with any motor vehicle and amount of fine.
If none, say “none”:

Accidents

Give details of any accident whilst driving any motor vehicle during the last three years and the full cost involved.
If none, say “none”.

State if suffering from:

(i) Defective hearing or vision
(ii) Now, or within the last 5 years from diabetes, fits or any complaints of the heart
(iii) Any other physical or mental infirmity.
If so give details. If no say “no”.

Signature

I, the undersigned, hereby do declare and warrant that the above statements and particulars are true and within my knowledge there is no other material fact which should be disclosed.

PPE and Uniform

Clothing and foot-ware are supplied by the Company in the interests of safety, practicality and to provide a smart corporate identity. You are required by law to wear items of Personal Protective Equipment at all times when you are working. It is your responsibility to keep items clean and in good repair. Any losses will be charged back to the individual. Worn out items are to be handed in for replacement. All items remain the property of the company and must be handed in upon request. Failure to do so will result in a charge being levied.

Allocated Uniform

Sweatshirt

Polo Shirts

Trousers

Shorts

Jacket

High Visibility Vest

Safety Shoes

Employee Handbook

You will be sent a copy upon completion of your induction.

Employee Handbook

Employee Handbook Acknowledgement

I acknowledge receipt of the employee handbook

Fox Operators Manual

You will be sent a copy upon completion of your induction.

Fox Operator’s Manual

Operators Manual Acknowledgement

I acknowledge receipt of the operator manual

Drivers Handbook

You will be sent a copy upon completion of your induction.

Driver Handbook

Driver Handbook Acknowledgement

I acknowledge receipt of the driver’s handbook

References

Please list below the names and contact details of two persons from whom we may obtain both character and work references.

Referee

Company and Position

Contact Number (if known)

Contact Email (if known)

Health

Impairments

Do you have a physical or mental impairment which has a substantial and long term effect on your ability to carry out day to day activities?

Yes

Special Arrangements

please specify any special arrangements for work associated with any impairment.

Disorders

Please list any diseases, disorders, allergies, muscular or musculoskeletal injuries from which you have suffered or do suffer.

Medication

Please detail any form of medicine, drugs or treatment you are currently and/or regularly receiving.

Absences

Please list all absences from work in the last 12 months and the reasons for such absences.

Criminal Record

Please list any criminal convictions except those ‘spent’ under the Rehabilitations of Offenders Act 1974. If none please state this. In certain circumstances employment is dependent upon obtaining a satisfactory basic disclosure from the Criminal Records Bureau / Scottish Criminal Records Office.

Documents for DBS Check

Please upload relevant files to enable us to complete a DBS check.
Documents accepted are –
Passport / Driving Licence and a recent utility bill showing current address

DBS Files

Drop files here or

Accepted file types: jpg, png, jpeg, pdf, Max. file size: 257 MB.

Documents accepted – Passport, Driving Licence, Utility Bill

Address History

Please provide address history for past 5 years

DBS Acknowledgement

Tick this box to confirm either (a) the provision of the information required for us to obtain a DBS check on your behalf or (b) you will send copies of required documents to contracts@fox-moving.com ASAP

Equal Opportunity Monitoring

Gender

I would describe my gender as one of the following.

Male

Female

Prefer not to answer

Ethnicity

I would describe my ethnicity as one of the following.

White

This can include English, Welsh, Scottish, Northern Irish, or British

Black

This can include Black British, Caribbean, African, or other Black background

Mixed

This can include White and Black Caribbean, White and Black African, White and Asian, or other mixed background

Asian

This can include Indian, Pakistani, Bangladeshi, Chinese, or other Asian background

Other

Environmental Policy

Enviromental Policy

Environmental Policy Acknowledgement

I acknowledge receipt of the environmental policy

Environmental Training

Fox Environmental Training Presentation

Environmental Training Acknowledgement

I acknowledge receipt of the environmental training

Social Media Policy

Social Media Acknowledgement

I acknowledge receipt of the social media training

Health and Safety Policy

Health and Safety General Policy

Health and Safety Policy Acknowledgement

I acknowledge receipt of the health and safety policy

Quality Policy

Quality Policy Acknowledgement

I acknowledge receipt of the quality policy

Smoking Policy

Smoking Policy Acknowledgement

I acknowledge receipt of the smoking policy

Mission Statement

To be the customer’s preferred choice through the provision of excellent customer care and service, whilst never losing sight of the environmental impact of our day to day activity

Mission Statement Acknowledgement

I acknowledge receipt of the mission statement

BAR Code of Practice (full version)

Code Of Practice (full version)

Code Of Practice (full version) Acknowledgement

I acknowledge receipt of the Code Of Practice (full version)

BAR & TSI Code of Practice

BAR-TSI Code of Practice Leaflet

Code of Practice Acknowledgement

I acknowledge receipt of the BAR & TSI code of practice leaflet

BAR Complaints Procedure

BAR-Complaints-Procedure

BAR Complaints Procedure

I acknowledge receipt of the BAR Complaints Procedure

FIDI Anti Bribery and Corruption Charter

FIDI-Anti-Bribery-and-Corruption-Charter

FIDI Anti Bribery and Corruption Charter Acknowledgment

I acknowledge receipt of the FIDI Anti Bribery and Corruption Charter

FIDI Anti Trust Charter

FIDI-Anti-Trust-Charter

FIDI Anti Trust Charter Acknowledgment

I acknowledge receipt of the FIDI Anti Trust Charter

Code of Ethics

Code-of-Ethics

Code of Ethics Acknowledgment

I acknowledge receipt of the Code of Ethics

Data Security Procedures

Employee Data Security Procedures

Data Security Procedures Acknowledgment

I acknowledge receipt of the Data Security Procedures

Acknowledgment and Agreement

Signature

By signing below, I confirm that I have read and understood the information provided in this onboarding form. I agree to comply with the terms, policies, and procedures outlined, and I affirm that the information I have provided is accurate and truthful to the best of my knowledge.

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